the East Clandon Parish Council Meeting
held in the Village Hall on Monday 7th July 2003
Cathy McMullan (Chairman), Richard Molvidson, Roger Nickolds,
Alison Woolgar, Andrew Hogarth
Mary Leech (Clerk)
Cllr Jenny Wicks, Cllr Jen Powell
Cllr David Davis
3 members of the public
Declarations of personal or prejudicial interests were registered.
1423 Minutes of
the Parish Council Meeting of Monday 19th May 2003
Amendment was made to correct item 1420, to read:"The final draft
Risk Assessment was agreed and adopted."
The amended Minutes
were approved, and signed as a correct record of the meeting.
1424 Matters arising
item 1420.i. war memorial. Cathedral Works Organisation (the company who
repaired the monument in 1996) has provided the Council with an approximate
complete replacement value in the region of £10-12,000. This will
be incorporated into our asset register.item 1420.ii. Tunmore Field. The
clerk has written to Matthew Pitt.
1425 Planning matters
i. telecommunications mast. No further information.ii. Other applications:New
Manor Farm. New plans to be submitted.Cherry Trees. GBC has been informed
of the Council's comments.Huggins Cottage. Application withdrawn.Appletree
House (tree lopping). Approved by GBC.Church Cottage. No objections.
1426 Financial matters
Cheques issued and monies received. Council members were provided with
an itemised summary of accounts since the last meeting, also a statement
of our current account.Statement of assurances. This was approved by the
Council.The Internal Auditor's Report (John Evans) was received, note
was taken of its content. John was warmly thanked.
1427 Risk assessment.
See item 1423 above.
1428 Disability Discrimination Act.
Disability Discrimination Act. Playground Equipment. An information document
has been received from the company which provided us with our playground
equipment about the necessity of complying with this Act which will come
into force in 2004; included with this document is a checklist. Richard
will provide a report at the next meeting on the state of our equipment
in the light of this Act. Cathy will ask Cherry Trees for any comments
and liase with Richard. Action
1429 Tree Warden's
The comments made were noted. Action will be taken as appropriate. The
Clerk will write to Tim thanking him for this thorough Report. Action
1430 Surrey Hills
- request for the inclusion of the village in the Surrey Hills.
Cathy will discuss the pros and cons with Rob Fairbanks, the Surrey Hills
AONB Officer. Action Cathy/Richard
1432 'Quality Council'
- looking to the future.
The 'Quality Council Information' document will be re-circulated among
council members for further discussion, and to ascertain if it is appropriate
for us to apply for Quality Council Status. Action
1433 Any other
i. Roger reported on the recent Police Community Partnership Group meeting
which he attended.ii. In response to a question from the public about
any developments in our traffic calming expectations, Cathy reported that
there is not yet been any further information.iii. The imminent retirement
of David Brock-Doyle, as Property Manager of Clandon Park and Hatchlands
was noted. He was warmly thanked for his interest and help in village
1434 Date of next
Monday 15th September
Dates of future meetings
Monday 13 October
Monday 24 November
Monday 5 January 2004
Mary Leech, Parish