here for AGM minutes click
here for Chairman's Report 2003
Minutes of the
East Clandon Parish Council Meeting
held in the Village Hall on Monday 19th May 2003
Cathy McMullan (Chairman)
Mary Leech (Clerk)
Andrew Hogarth, Cllr David Davis, Cllr Jenny Wick
Cllr Jen Powell
6 members of the public
1413 Minutes of
the Parish Council Meeting of 31st March.
The Minutes were approved, with amendments, and signed as a correct record
of the meeting
1414 Matters arising.Item
1413 Footpath 74.
The Footpath Officer has now visited, and met with Peter Smart. He will
be writing to the clerk, but in the meantime has promised verbally that
the path will have a drainage ditch dug. Action
1415 Planning matters
i. Clandon Manor Farm. A new Application is expected soon.
ii. Notification has been received from 'Waldon telecom' that
prior approval is being sought for a telecommunication aerial at a site
on the A246, opposite Hatchlands. No accurate maps have yet been received.
The chairman and clerk were asked to write with objections raised at the
Mary / Kathy
Cheques issued and monies received. Council members were provided with
an itemised summary of accounts since the last meeting.
1417 Code of Conduct.
'Register of Members' Interests' book. Councillors are asked to declare
any "Declaration of Interest" in any business during the course
of council meetings. This book is displayed on the table for members of
the public to see.In future, each agenda will have the added item: 'Declaration
of Personal or Prejudicial Interest by Members on any of the agenda items
1418 Traffic calming.
Cathy reported recent contact with Mr Banisaeid, who said that the project
is awaiting further design work. All villagers are asked to continue their
vigilance in the reporting to Cathy of all traffic incidents in the village,
in particular along the A246. Peter Smart is asked to send out this information
on the village e-mail network. Action
Peter Smart / Kathy
1419 Risk Assessment.
Cathy thanked the sub-committee of Richard, Roger and John for their compilation
of the Risk Assessment document (draft, dated 4/04/03).
i. the war memorial: Mary will try to ascertain, from the company
which did the restoration work in 1996, a reasonable value for insurance
purposes. Action Mary
ii. Tunmore Field - horse grazing. Matthew Pitt will be asked if
he has public liability insurance, because the field has public access
via the stile. When the annual agreement with him is renewed, proof of
this insurance must be made available to us. Action
Kathy / Roger
iii. Village Pond. It was agreed that we ensure that the grass
surrounds are mown regularly, but that neither a warning sign nor a lifebelt
are necessary. Stone markers round the edge are not suitable, and could
themselves cause a hazard.
With these amendments,
the document will be adopted at the next meeting, subject to sensible
interpretation and an annual review in May. Action
iv. Draft Asset Register (dated 18/05/03) was also approved. Discussion
followed about which items should be insured. It was agreed that parts
F and G of the Insurance Policy should be covered. Richard will finalise
this with the insurance company, and obtain the sum for the premium due.
1420 Any other
i. the telephone box, after repeated vandalism, has now been repaired
with clear plastic instead of glass.
ii. Village Hall committee, Parish Council representative. Richard
was appointed for the coming year.Nominated by CathySeconded by Roger.
iii. FROST (Friends of St Thomas of Canterbury) who are wanting
to maintain one aspect of our environment by looking after the parish
church, were congratulated on their wonderful launch.
1421 Date of next
Monday 7th July.Dates of future meetings:The meeting planned for Monday
1 September has been changed to Monday 15 September.Monday 13 OctoberMonday
24 NovemberMonday 5 January 2004
Mary Leech, Parish
the East Clandon Parish Council Annual General Meeting
held in the Village Hall on Monday 19th May 2003 (back)
Mrs C McMullan (Chairman)
Mr R Molvidson
Mr R Nickolds
Mrs A Randall
Mrs Alison Woolgar
Mrs M Leech (Clerk)
Mr A Hogarth
Cllr Andrew French
Cllr Jenny Wicks
Cllr David Davies
Cllr Jen Powell
5 members of the public
Welcome by the Chairman, Dr Cathy McMullan
1. Cathy McMullan
presented the Chairman's Report for 2002 / 2003
(to be seen on the village e-mail, and the notice-board)
Anne Randall, stepping down as councillor after ten years, was warmly
thanked for her
valuable service to the Parish Council with a small presentation; appreciation
was shown by all present.
Mrs Alison Woolgar was welcomed as newly elected councillor.
2 Financial Report
for 2002 / 2003
Presented by Mr Richard Molvidson.
This Report was accepted by the council.
3 Election of Chairman
Dr Cathy McMullan was nominated;
proposed by Roger Nickolds
seconded by Richard Molvidson
In the absence of
any further nominations, and with the full approval of the Parish Council,
Dr Cathy McMullan was elected as Chairman.
Cathy proposed that
after this year the chairmanship should be rotated among the elected councillors.
This was agreed.
4 Any other business
Cllr Jen Powell, on behalf of Cllr Jenny Wicks and Cllr Andrew French
as well as herself, thanked the members of East Clandon Council for their
willing and devoted work for East Clandon.
David Brock-Doyle, from the floor, thanked the Council for the initiation
of the traffic calming measures that are hoped to be soon implemented.
There was no further