Minutes of
the East Clandon Parish Council Meeting
held in the Village Hall on Wednesday 4th December 2002
Present:
Mrs C McMullan (Chairman)
Mr R Nickolds
Mrs A Randall
Mrs M Leech (Clerk)
Apologies:
Mr R Molvidson
Cllr Jenny Wicks
Also present:
Cllr David Davis
21 members of the public
1391 Minutes of
the Parish Council Meeting of 28th October 2002
These Minutes were amended as follows:
i. Item 1390 vii: (final word) ‘website.’
To read ‘ information e-mails.’
The Minutes were approved.
1392 Matters arising
Item 1390 vi. Membership of SAPTC (Surrey Association of Parish Councils)
was approved, initially for one year (£120) to assess what benefits
– if any – result from the membership. Action
Roger.
1393 Financial matters
i, ii. Cheques issued and monies received. Council members were
provided with an itemised summary of accounts since the last meeting
.
iii. Risk assessment. The sub-committee (Richard, Roger and John
Evans) presented the meeting with a draft risk assessment document, asking
for any further comments. They hope to have the document ready for formal
adoption at the next Council meeting. Action
Sub-committee.
iv. precept
for 2003/4. the budget for the forthcoming year was approved, subject
to a few amendments approved by the Council.
The Clerk will send the completed the Precept Request form, as approved,
to GBC. Action Mary.
v. Financial Regulations. These were adopted by the Council.
1394 Traffic calming
The Report of the Feasibility Study prepared by Guildford Transportation
Service has now been received. Cathy ran through the main recommendations
for the benefit of the members of the public at the meeting. Also displayed
were the relevant maps with outline drawings of recommendations.
After discussion it was decided to proceed as follows: early in the New
Year, the relevant maps will (with the permission of the Churchwardens
of St Thomas’ church) be displayed in the porch of the church. All villagers
will be sent information and a questionnaire to complete. There will be
an exhibition with a member of the transportation service available to
answer questions.
1395 Sewage spreading
Members of the public voiced their distress caused by the smell.
Cathy has spoken with
the Environmental Control officer at GBC. Untreated human waste can be
spread on fields, according to DEFRA regulations, where industrial crops
are to be grown. It has to be spread immediately upon arrival on site,
with no ‘stock-piling’ allowed. The Environmental Control Officer told
her that these regulations had been adhered to (although there had been
a build up, due to the breakdown of spreading/ploughing machinery).
It was agreed that Cathy would write to Mr Porter, the farmer and a copy
of this letter will be displayed on the village notice board/e-mail system
in order to encourage members of the public to write as well. Action
Cathy
1396 Planning matters
None.
1397 Any other
business
Freedom of Information Act. All councils are obliged to comply with this.
Roger will adapt the form used by Shere PC, to be adopted by us at our
next meeting. Action Roger.
The meeting closed at 9:45 pm
Proposed Dates of meetings for the coming year
Monday 20 January
Monday 24 February
Monday 7 April
Monday 19 May
Monday 7 July
Monday 1 September
Monday 13 October
Monday 24 November
Monday 5 January 2004
Mary Leech, Parish
Clerk