Minutes of the East Clandon Parish Council Meeting
held in the Village Hall on Monday 20th January 2003

Present:
Cathy McMullan (Chairman)
Roger Nickolds
Anne Randall
Andrew Hogarth
Mary Leech (Clerk)

Apologies:
Richard Molvidson, Cllr David Davis

Also present:
Cllr Jenny Wickes, Cllr Jen Powell
12 members of the public

1398 Minutes of the Parish Council Meeting of 4th December 2002
The Minutes were approved.

1399 Matters arising
Item 1393.iv. Precept for 2003/4. The Precept has been amended. In order to reduce the budget the decision to join SCAPT was rescinded. Item 1395. Sewage spreading. The letter received from Terra Ecosystems has been displayed on the village notice board. Information from ADAS was made available.

1400 Planning matters / Declaration of Interest
Mr Andrew Hogarth registered a Declaration of Interest in the proposed development of Clandon Manor Farm. As an immediate neighbour, he took no part in the discussion. i. Clandon Manor Farm. The Planning and Conservation Officers have not yet visited the site. Cllr Jenny Wicks asked if a copy of all letters relevant to the application could be sent to her for her information.ii. Telecommunications mast. (re the Application for prior approval) Cathy asked for any letters of objection to be sent to GBC as soon as possible.

1401 Financial matters
i, ii. Cheques issued and monies received. Council members were provided with an itemised summary of accounts since the last meeting

1402 Tennis courts: fees for 2003
The proposed fees for the year ahead were accepted.

1403 Village gardening contract for 2003
It was agreed that the village has been very well maintained during the past year. The clerk will invite two contractors for tender, in addition to one by Jim Bacon. The pond is to be added to areas included. Action Mary

1404 Freedom of Information.
The Freedom of Information proposals were adopted by the Council according to the Freedom of Information Act 2000.

1405 Risk Assessment.
The Risk Assessment proposals were adopted by the Council. The point was made that these are not to be regarded as totally final, and can be open for amendment should the need arise.

1406 Traffic calming
Many people had attended the display during the day, and looked at the maps and diagrams, voiced their opinions, discussed them with the representatives from the Transportation Service, and been urged to complete the Questionnaire by 27th January. The collated answers from the questionnaire will be sent to the Transportation Officers. The Open Meeting of the Local Committee is scheduled for 6th March. .

1407 Any other business
i. It was noted that the bollards at the junction of the A246 and The Street and Staples Lane are in the process of being repaired - one year after they were damaged and removed.
ii. The bottle bank at the pub. Because of the lack of use of this bottle bank, we have received a letter from the Department of Environmental and Planning Services recommending its removal and asking for our views. The clerk will visit the pub landlord to inform them of this letter, and also write to say that we have no objections. Action Mary
iii. Timothy Yorath has volunteered to become the village Tree Warden.
iv. The meeting scheduled for 7th April has been rescheduled for 31st March.The meeting closed at 9:30 pm

Proposed Dates of meetings for the coming year

Monday 24 February
Monday 31 March (not 7th April)
Monday 19 May
Monday 7 July
Monday 1 September
Monday 13 October
Monday 24 November
Monday 5 January 2004

Mary Leech, Parish Clerk